Meeting rooms definitely have an impact
on the impression you create for potential clients. No company would like to
have a noisy or distracting space for their clients to meet in. Having a comfortable
yet business like atmosphere for a meeting room is important. Listed below are
a few tips for designing a conference room that will wow clients.
Consider
The Clients' Needs
It is important to consider the needs and
requirements of your clients when designing a meeting room space. How many people will be attending the meetings
regularly? You want them to have enough elbow room, as well as space to get up
and walk around. At the same time, you also want the meeting room to be small
enough to let people know they're safe in a group and be focused on the
meeting. Invest in the right furniture.
Pick
The Right Room
Though there is no set rule, it is better
to build the conference room near the entrance of the office. It will be easy
for the clients to go in and out without disturbing the rest of your office. Ideally,
the room should be in a place where distractions are kept to a minimum. For
example, a space near the CEO’s office would be great, but not a space near the
main lobby or near a lunch room.
Provide
Amenities
Place refreshments in the room so clients
can get water or even tea or coffee if they need it. Invest in tables with mini-cabinets, where
your guests can stash their belongings while participating in the meeting. Put
a bin or two in a corner of the room so guests can dispose of their trash
properly. Have charging points conveniently places for charging phones and
laptops.
Keep
The Design Consistent
Creativity is good, but authenticity is
even better. If your office is filled with fun and cheerful designs make it a
point to decorate your conference room that way. But if your company is more
classic and old school, the meeting room should reflect that too.
Rehearse
Before The Meeting
It’s a big task to get ready for the big
day. Do a mock meeting with your own colleagues assuming them as clients and
give a presentation, make sure all technical things are in good condition. Is
the lighting good enough and are there spare notepads and pens? Ask them for
their feedback so that you can improvise for the real big day.
At Cornerstone,
we sit on your side of the table to offer you end to end solutions. Get in
touch with us for all your commercial renovation needs.
