Tips For Designing A Conference Room That will Wow Clients

Meeting rooms definitely have an impact on the impression you create for potential clients. No company would like to have a noisy or distracting space for their clients to meet in. Having a comfortable yet business like atmosphere for a meeting room is important. Listed below are a few tips for designing a conference room that will wow clients.

Consider The Clients' Needs

It is important to consider the needs and requirements of your clients when designing a meeting room space.  How many people will be attending the meetings regularly? You want them to have enough elbow room, as well as space to get up and walk around. At the same time, you also want the meeting room to be small enough to let people know they're safe in a group and be focused on the meeting. Invest in the right furniture.

Pick The Right Room

Though there is no set rule, it is better to build the conference room near the entrance of the office. It will be easy for the clients to go in and out without disturbing the rest of your office. Ideally, the room should be in a place where distractions are kept to a minimum. For example, a space near the CEO’s office would be great, but not a space near the main lobby or near a lunch room.

Provide Amenities

Place refreshments in the room so clients can get water or even tea or coffee if they need it.  Invest in tables with mini-cabinets, where your guests can stash their belongings while participating in the meeting. Put a bin or two in a corner of the room so guests can dispose of their trash properly. Have charging points conveniently places for charging phones and laptops.

Keep The Design Consistent

Creativity is good, but authenticity is even better. If your office is filled with fun and cheerful designs make it a point to decorate your conference room that way. But if your company is more classic and old school, the meeting room should reflect that too.

Rehearse Before The Meeting

It’s a big task to get ready for the big day. Do a mock meeting with your own colleagues assuming them as clients and give a presentation, make sure all technical things are in good condition. Is the lighting good enough and are there spare notepads and pens? Ask them for their feedback so that you can improvise for the real big day.

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